Now the auto company that could once do no wrong has shut down production lines and instructed dealers not to sell some of its most popular models. The New York Times reported that Toyota knew about the acceleration problems two years before it issued the recall. Rep. Henry Waxman, one of Congress’ most persistent consumer watchdogs, announced he will hold hearings to investigate the sudden acceleration problem next month.

Meanwhile, organizations like Red Cross leveraged their presence on Facebook, Twitter, and their own blog to communicate. Their 90999 mobile “insta campaign” is urging cell phone users to text the message “Haiti” to that number to make an instant $10 donation. Twitter users retweeted #HelpHaiti.

Many other organizations got involved and sent out their own fund raising tweets. Daily Finance reported  that $5 million has been raised so far via text messages.

Citizen journalists are re-shaping the news business. Social media is no longer an adolescent finding its way; it’s become deeply embedded, viable and in instances like Haiti, a fresh, objective, needed voice shaping the story. It’s a reinvention of media – an improvement of media - that’s deeper, wider, more personal and much more real time.

I agree with social media guru Chris Brogan. In his new book, Trust Agents, he said, “Those who are active on the Web now realize that they need to embrace this new transparency, that all things will now eventually be known. Companies can no longer hide behind a veneer of a shiny branding campaign, because customers are one Google search away from the truth. Further, they join activist groups to stay informed about new practices, so they are often one step ahead of the people trying to profit from them. Companies must acknowledge that they are as naked on the Web as individuals are."

Let’s transparently toast to a more transparent 2010. 

On the heels of a still-lasting nasty taste in the public’s mouth, it seems these two firms may have been better served – reputationally and ethically – by being bigger picture ponderers, transparent and giving it back.

These vaccine distribution blunders may also create a negative ripple effect for the Obama administration. Arguably, a large segment of the American public may instinctively leap to a “who’s ultimately in charge here?” connection.

Morgan Stanley presumably learned a lesson from its financial brethren and did the right thing when it turned over its entire supply of 1,000 doses to local hospitals. Good for them, but especially for all the people who need it most.

  
Tip # 1 – have a crisis plan ready to go. Rather than scurrying about when a crisis hits, it makes a lot more sense to have a game plan in place ahead of time. Start by determining what can happen (make lists of scenarios) and then assume it will. Crises fall into two categories: (1) uncontrolled crises (fire, employee injury, deaths) and (2) controlled crises (layoffs, takeovers, major product changes). Decide what you will need to do; frame the action items. Create a crisis portfolio and think through what events could set them off. Align the action you will take with the crisis level. When the crisis hits, work the plan.
 
Tip # 2 – build the crisis support infrastructure.  Assign authority and responsibility ahead of time. Build the crisis response team; get an adequate number of professionals involved. Prepare content. Identify all your organization’s publics, not just the obvious ones. Figure out how and where you’ll establish information centers. Identify the chain of communication for crisis notification. Predetermine the way you’ll assemble the team. Constantly train the team by simulating various crises; practice the plan once or twice a year and modify as needed; change scenarios each time. Look for things that don’t work; refine the process. 
 
Tip # 3 – speak with one voice. When a crisis hits, you can’t have 10 different people running around speaking on behalf of the company. This is a formula for a damaged reputation. Instead, identify one central spokesperson – at the highest possible level – and make certain this individual has the knowledge, sensitivity, interpersonal skills, authority and public demeanor to speak on your company’s behalf. Make sure this person is very accessible. Strive for consistency in what is said and how it is said. Make sure there’s a clear chain of command.
 
Tip # 4 – be prepared before you talk. Invest the time – proactively - to anticipate key questions before they get asked. Know the details. Understand what you can, and cannot, say. Deal honestly with all your publics, but only divulge what’s required. Don’t volunteer damaging information. Only use confirmed facts; don’t speculate. 

Tip # 5 – remember social media. Twitter is a phenomenal real-time communication channel, and a great way to keep people informed, make alerts and be continually proactive. Facebook is an excellent two-way medium to monitor what people are thinking and post frequent updates from your company.

Tip # 6 – be there. When a crisis strikes, you can’t maneuver your way through it in your office. Get out there. Be at the scene. Be visible and available. Don’t allow information voids; keep communication flowing. Never surprise anyone. Deal with rumors quickly. Minimize speculation.
 
Tip # 7 – fall on your sword. This is the # 1 mistake companies, organizations and even venerable institutions consistently make… despite decades of “how not to do it” examples. Don’t fall into this trap because it’s the most debilitating of all. Nothing damages a reputation more quickly than stalling, deceit and bamboozling. Acknowledge the problem. Express concern. Take responsibility. Express a sincere desire to cooperate with others to solve the problem. Be human.

Tip # 8 – protect the record. Monitor everything that’s said and written including social media. Have a system in place to correct incorrect facts to avoid recirculation of erroneous information. Make sure your organization gets public credit for positive actions taken to address the crisis.
 
Tip # 9 – keep reading the situation. If a crisis becomes extended, continually measure changes in public opinion. This real-time monitoring will enable you to modify your crisis plan and communication as needed.
 
Tip # 10 – don’t go quiet. If nothing new has occurred, don’t fall into a black hole. Keep communicating even if the status quo is unchanged. Be proactive in your communication. Always be concerned about the reputation of your company, organization or institution.

In addition to inflicting suffering and even loss of life, hesitation also affects: 

While attorneys and political advisors typically err on the side of “no comment and give it time,” governments and corporations can directly benefit by putting in place a counter-balancing perspective that errs on the side of swifter action.

Caring for others and acting faster improves an organization’s lot in life. It can make popularities soar. Revenues and profits climb. Consumers more brand loyal. And grow reputations positively.
 
Not a bad trade-off for less indecision.

Roger Clemens looks directly into the camera and in perfectly earnest tones rebuts the Mitchell report’s accusations that he used steroids to become “The Rocket,” one of baseball’s most durable power pitchers. The video, which Clemens posted on YouTube and his foundation’s Web site, is his first public response to the report’s allegations. Clemens isn’t the first celebrity to use a canned video to speak past the media directly to the public. Michael Jackson self-produced a video to rebut pedophilia allegations years ago. Clemens, however, is among the first besieged celebrities to mix old and new media in a crisis response strategy that takes advantage of both mediums’ strengths.